Quality Certification Services

Minutes of the Board of Directors Conference Call

March 26, 2002

A QCS Board of Directors meeting was held by telephone conference call on March 26, 2002.

Greg Marrs, Chairman, called the meeting to order at 12:00 noon EDT. The directors participating included:

Jere High....................Laboratory Advisory Committee Representative

Denny Funk......................................................NAAB Representative

Greg Marrs................................National DHIA Board Representative

Ryan Starkenburg..............................................PDCA Representative

Dan WebbF.............Field Service Advisory Committee Representative

Ken Crandall (Processing Center Advisory Committee Representative) and Mark Witherspoon (At-large Representative) were unable to participate in the call.

Paul Miller QCS Secretary / Treasurer), Michael Rector (QCS President), and David Youngman (QCS Fieldman) participated in the call.

The Board discussed the length of the last meeting and agreed that there was insufficient time to complete the agenda. Therefore, the decision was made to hold the QCS Annual Meetings in conjunction with the summer advisory committee meetings and to hold brief meetings in conjunction with the National DHIA Annual Meetings.

The Minutes of the March 8, 2002 meeting were approved as written. However, it was later noted that the location of the meeting was wrong and the Minutes were amended.

The Board discussed the certification procedure and agreed that the audit was complete when the visit was over and an audit report was delivered. They also agreed that correction of deficiencies or follow up communication was a part of the certification process.

The Board continued reviewing the QCS Auditing Policies and Procedures manual submitted at the March 8^th meeting. Below is a summary of the Board decisions:

The Board approved the pages rewritten after the March 8^th meeting.

The Board decided to review the Auditing Procedures for the Handling of Complaints page at a later meeting.

The Board approved the job description pages with minor revisions.

The Board reviewed the Audit Evaluation Form and agreed to add the service provider and auditor names to the form. The staff was instructed to send the forms to all service providers audited in 2002.

The Board discussed the recent changes in the Uniform Data Collection Procedures concerning electronic meter calibration checks. A motion was approved to suspend the water test requirement and accept statistical test methods from reputable software providers until a comprehensive list with specifications can be developed.

The QCS staff was also asked to contact the DRMS and DairyComp 305 programmers and determine the specifications used for their electronic meter accuracy check reports.

The Board agreed to schedule the next meeting for the Saturday morning following the completion of the summer advisory committee meetings.