The QCS Board of Directors meeting was held at the Park Place Hotel in Kansas City, MO.

The meeting was called to order at 9:00 AM by Greg Marrs, Chairman. The directors present included:

Paul Miller and Michael Rector attended the meeting as representatives from National DHIA and Quality Certification Services.

The Minutes of the April 29, 1999 meeting and the Financial Statements dated July 31, 1999 were approved as written.

Greg Marrs reviewed the schedule of upcoming meetings.

Paul Miller reported on the July 29-30, 1999 meeting of the National DHIA Board of Directors and presented the final version of the Code of Regulations of Quality Certification Services, Inc as approved by the National DHIA Board.

Michael Rector reviewed a tentatively planned evaluation schedule for field service providers, meter centers and technicians, laboratories, and processing centers.

Paul Miller discussed the anticipated staffing requirements and recommended that QCS consider hiring a second person to assist with on-site evaluations.

Michael Rector presented a budget proposal for the year 2000 with estimated expenses of $276,660 and projected income of $294,450. The proposal included a rate schedule and the income was based on the volume of currently certified service providers plus AgSource Cooperative.

The Board modified the structure of the proposed rates and approved the budget contingent upon being selected as the CDCB auditor. The approved rates were established and are listed below:

The Board discussed payment options and agreed that a 5% discount should be considered for service providers paying renewal fees in one lump sum. An alternative allowing service providers to pay 50% down and the remainder in 12 equal payments was also suggested. The staff was instructed to investigate the options and submit a payment proposal at a later date.

Attendance at field technician and local board meetings was discussed and the Board agreed that there should be no printed policy established at this time. The issue was left up to the discretion of the staff and instructions were given to bring the matter to the Board again if it became a financial burden.

In regard to the request from AgSource Cooperative to withdraw the four certification options offered at the April 29th QCS Board meeting, the directors agreed to rescend the action. The reason sited was that QCS had not been determined as the CDCB auditor at that time and that the offer was premature.

The Board also stated that the AgSource Cooperative certification issue should be addressed by the CDCB pending the QCS appointment as the CDCB auditor.

Michael Rector reported that there was a laboratory in NY seeking certification and that there was some question regarding the certification rate. The laboratory, Great Lakes Dairy Records, had inquired about certification early in 1999 and had been quoted a rate of $1,100. Since that time, the rate had risen to $5,000.

The Board agreed that the rate should stand at $5,000 but, because a rate had been quoted previously, authorized the staff to extend payment terms over the next 12 months.

Michael Rector presented a QCS Application for Certification form to the Board for comment. The directors approved the concept and agreed that this was a procedural matter for the staff and required no Board action.

Greg Marrs adjourned the meeting at 2:15 PM.

Respectfully Submitted,
Bruce Dokkebakken
Secretary

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