Minutes of the Board of Directors Conference Call
September 10, 2001
A QCS Board of Directors meeting was held by telephone conference call on September 10, 2001.
Greg Marrs, Chairman, called the meeting to order at 12:00 noon EDT. The directors participating included:
| Ken Crandall | Processing Centers Committee Representative |
| Steve Frank | Laboratories Advisory Committee Representative |
| Dennis Funk | NAAB Representative |
| Greg Marrs | National DHIA Board Representative |
| Mark Witherspoon | At-Large Representative |
Bruce Dokkebakken
and Ryan Starkenburg were unable to participate in the call, but both
addressed the agenda items in emails that were shared with all participants.
Michael Rector, President of QCS; Paul Miller, Secretary and Treasurer
of QCS; and David Youngman also participated in the call.
Michael Rector reviewed the status of 2001 Audits in progress. In summary, the audits are being conducted on schedule and all on-site audits conducted during 2001 have received reports of findings on the audit. The audits revealed that some service providers had deficiencies that need to be remedied before certification can be renewed. Each of these service providers has received a list of deficiencies and a deadline for completion.
The QCS budget for 2002 was discussed. The expense budget was unchanged from that approved at the meeting in Cleveland. Discussion of the schedule of fees for the various audits centered around a proposal prepared by Michael Rector on 08/20/2001 which was distributed to the QCS directors on Aug. 23.
It was moved and seconded that the fees for 2002 Audits be those in Michael Rector's proposal of August 20, with two clarifications:
1. That the
laboratory sample unknowns fee basis include Milk Urea Nitrogen (MUN) instruments,
and
2. That each laboratory have the option to pay the on-site audit fee in full
on years an on-site is required, or to pay this fee in two equal annual installments.
This resolution passed with one dissenting vote.
There was discussion of strategy for presenting the bid for renewal of the
Auditing contract for the Council on Dairy Cattle Breeding. In conjunction
the board requested preparation and distribution to the QCS directors of a
list on non-audit activities performed by QCS during the period of the existing
contract.
Another conference call was scheduled for 12:00 noon Eastern time October 8, 2001 for the purpose of reviewing the draft of the bid to be submitted to CDCB for future audits.
The meeting was adjourned at 1:15 PM.
Respectfully
Submitted,
Paul Miller
Secretary
