The QCS Board of Directors meeting was held at the Radisson Hotel in St Louis, MO.

The meeting was called to order at 8:00 AM by Greg Marrs, Chairman. The directors present included:

Paul Miller and Michael Rector participated as representatives from National DHIA and Quality Certification Services.

The Minutes from the August 30-31, 1999 meeting, the October 13, 1999 meeting, and the December 15, 1999 conference call were approved as written.

Michael Rector reported on the current status of QCS and Sample Unknowns web site development, CDCB Cooperator Agreements, and other general QCS topics. He also summarized the status of field service, laboratory, meter center, meter technician, and processing center audits. There was considerable discussion over the number of field service reports that had not been completed within 60 days of the on-site audits.

Following up on a previous request by the QCS Board, Paul Miller proposed that National DHIA hire and manage the QCS manager as a contracted service to QCS. The proposal was approved.

Michael proposed that a second, full-time person be hired to assist with the on-site audits. The proposal was rejected but the Board authorized the use of available funds to hire contract auditors or part-time help. Other alternatives suggested included delaying audits or providing less detail in the audit reports.

Michael proposed a budget for year 2001. However, since the budget included expenses for a second full-time person, the Board tabled the budget until it could be revised. A conference call was planned for November to approve an operating budget for 2001.

Michael reviewed the dairy goat proposal scheduled for presentation at the CDCB meeting on October 19th. A motion was made and approved to defer development of a QCS protocol for certifying goat records until more information was available.

Paul discussed the feasibility of having QCS audit laboratory analysis results of milk urea nitrogen. The Board deferred action on the topic having considered the issue handled through the National DHIA resolution to post results on their web site.

Michael pointed out that the QCS Auditing Procedures manual needed to be updated for year 2001 and agreed to have a draft revision ready by the November conference call.
Discussion was held regarding the initial certification fee and initial auditing procedure for the developing DHI Cooperative, Inc processing center. Jim Boyer agreed to talk to Stuart Johnson about their timetable and plans for certification.

Lloyd Ebersole announced that he would be resigning from the QCS Board on December 31, 2000.

Greg Marrs adjourned the general meeting at noon and announced that an Executive Session would be held following lunch.

The meeting was reconvened after the Executive Session.

A conference call was scheduled for November 17th to discuss the 2001 budget, the status of the field service audit reports, and the DHI Cooperative, Inc processing center.

The next meeting was scheduled for March 16th in Nashville, TN to be held in conjunction with the National DHIA Annual Meeting.

Greg adjourned the meeting at 1:00 PM.

At 5:45 PM, the QCS Board convened again for a reorganization meeting. Officer elections were held and resulted in the following:

Chairman.............................Greg Marrs
Vice-chairman.......................Jim Boyer
Secretary............................ Paul Miller
Treasurer............................ Paul Miller

The reorganization meeting was adjourned at 6:00 PM.

Respectfully Submitted,
Bruce Dokkebakken
Secretary

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