Minutes of the Board of
Directors Conference Call
The QCS Board of Directors meeting was held via conference call. Greg Marrs, Chairman, called the meeting to order at 12:00 noon ET. The directors and guests participating included:
At-Large
Representative.............................................................................
Mark Witherspoon
Laboratory
Advisory Committee Representative........................................................
Jere High
National DHIA
Board Representative....................................................................
Greg Marrs
Processing Center
Advisory Committee Representative.........................................
Ken Crandal
PDCA
Representative...........................................................................................
Dan Maihak
QCS
President.................................................................................................
Michael Rector
QCS Fieldman..............................................................................................
David Youngman
The NAAB Representative, Denny Funk, and the At-Large Representative, Mark Witherspoon, were absent from the call.
Greg reported that the National DHIA Board had addressed the QCS director terms scheduled to expire on December 31st and noted that Ken Crandall and Denny Funk had been re-appointed for second terms. He also noted that the At-Large Position had not been filled yet.
Michael Rector reviewed the status of the 2002 audits and expressed concern that many of the field services had failed to address deficiencies noted in prior audits.
Greg reported that the National DHIA had discussed the auditing procedures being used and requested that QCS be patient with field service providers and not tighten the auditing procedures any further.
The Board endorsed the suggestion that six-month certification limits be provided to repeat offenders and asked the staff to propose an interim audit fee at a later meeting.
Michael reported that the proposal approved during the July meeting had been forwarded to the Canadian field service representative and that they had not taken any action to pursue the matter,. He also stated that they were considered handling the matter in-house since the QCS pricing was higher than they had anticipated.
Michael reviewed the 2003 budget proposal showing projected expenses of $233,089 and projected income of $238,700. The Board discussed the matter in great detail and approved the budget as presented.
The Board also requested that Michael send a letter asking the Texas DHIA if they intend to continue the certification of their processing center.
The Board discussed the need for alternative sources of revenue and agreed that QCS should not be limited to revenue sources generated through DHI-related services.
The Board began preliminary discussions of the CDCB bid set for October 2003 and noted that competing bids were expected. It was agreed that more time should be spent planning for service provider consolidations and increasing expenses prior to the next bid.
Greg reported that he would be acting as the Chief Executive Director of National DHIA until a new CED was hired and that National DHIA would probably take several months to refine the job description and conduct interviews.
The conference call was adjourned about 1:00 pm.
Respectfully submitted,
QCS President